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Job Details

Date Posted

Jun 03, 2015


Pearlstone Media Limited

Job Title

Administrative Officers at Pearlstone Media Limited

Job Type



Pearlstone Media Limited is recruiting to fill the position of:

Job Title: Administrative Officer


Job Description
  • Undertakes administrative arrangements for new arrivals of staff and official visitors, events, meetings, workshops, seminars and visitors by coordinating transportation, hotel accommodations, conference room reservations and audio-visual equipment, as required.
  • Reviews travel requests as necessary for budgetary provisions, undertakes travel arrangements, (e.g., tickets, visas, hotels).
  • Issues travel authorizations when required, confirming accuracy of information for signature of supervisor.
  • Briefs staff on policies and procedures covering official travel as necessary.
  • Effective day to day running of the office by ensuring amongst others, uninterrupted provision and flow of office supplies
  • Responsible for the cleanliness and safety of the office, the office premises and its environs
  • Handle all third party inquiries to the organization
  • Receive and transmitting as appropriate, accurate record of all messages and correspondence from third parties to the company.
  • Briefs and assists arriving and departing staff as and when required on basic administrative procedures and requirements, (e.g., shipment and insurance of personal effects, liability claims, as well as identification, arrangement and selection of staff housing).
  • Supervises the timely and organized delivery, collection, registry, reproduction and transmittal (UNET, fax, courier) of correspondence, documents, pouch services and administrative supplies.
  • Recommends and prepares estimates as necessary on office premises, supplies and equipment requirements for budget preparation purposes.

  • University Degree or its equivalent in Business Administration or related fields, advanced university degree in appropriate field, an asset.
  • Minimum of two years of practical professional work experience in the field of general office administration, especially in the areas of transportation management, travel, customs and protocol arrangements.
  • Experience in an international organization is desirable.
  • Fluency in English required
  • Good judgment, initiative and analytical skills.
  • Integrity, honesty and high sense of responsibility.
  • Ability to negotiate, manage resources, train staff in administrative standard operating procedures
  • Good communication, time management and interpersonal skills.
  • Good management, supervisory and coordination skills.
  • Good knowledge of computer application.
  • Knowledge of spreadsheet and word processing and other presentation software required.

Application Closing Date

31st July, 2015.

Year of Experience

1-3 year


Date Available

Recruiter's Email



Closing Date

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