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Date Posted

Aug 03, 2020

Company

Solidarités International

Job Title

Solidarites International (SI) Job Recruitment (3 Positions)

Job Type

Permanent

Description

Solidarites International (SI) is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 38 years the association has focused on meeting three vital needs - water, food and shelter. Currently present in Nigeria since 2016, SI carries out emergency / post-emergency programs in WASH sector in North East region.

We are recruiting to fill the position below:




Job Title: Administrative Manager

Location: Maiduguri Base, Borno

Goal / Purpose

  • Under the supervision of the Fin/HR coordinator, the administrator carries out administrative, accounting and financial management of his/her base, in compliance with donor and SOLIDARITES International
  • He/she supervises accounting operations and cash management, and carries out budget follow up in conjunction with the program managers.
  • He/she is also one of those charged with ensuring that SolidaritĂ©s International’s Human Resources policy is properly implemented at the base.
  • He supports monitors and trains the members of his administrative team.

Main Tasks
Administrative Management of Personnel:

  • Assist in welcoming and integrating new personnel, ensure they receive administrative briefing
  • Supervise the collection of elements needed to establish wages and monitor their proper implementation
  • Calculate taxes, complete returns and make statements and payments to the necessary organizations
  • Assist in defining and applying SolidaritĂ©s International’s salary and social policies
  • Evaluate risks linked to changes in compensation and social policies
  • Oversee the setting up of legal representation and consultation bodies for personnel at his / her base, and assist in conflict management and resolution
  • Conduct meetings and communication with personnel
  • Track the cost of living
  • Update the mission organization chart
  • Assist in welcoming and integrating new personnel, ensure they receive administrative briefing
  • Supervise the administrative management of personnel recruitment and hiring at his/her base
  • Supervise the archiving, handling and security of SolidaritĂ©s International personnel files
  • Draft employment contracts for employees at his/her base, and ensure that they are adhered to
  • Ensure that performance reviews are carried out according to defined procedure, and monitor the professional development of personnel Centralise training requests from teams and set up a training plan
  • Assist in ordering and determining disciplinary measures
  • Apply the formalities provided for sanctions and for termination or breach of contract

Team Management:

  • Plan and direct the activities of the administrative team
  • Lead meetings for the administrative team
  • Define the needs of administrative personnel at his/her base, and recruit according to the resources allocated
  • Train, support and evaluate the administrative team at his/her assignment base.

Cash-flow / Bookkeeping:

  • Maintain account keeping at his/her base, monitor cash balances
  • Maintain bank books for his/her base and keep the safe
  • Prepare and supervise the monthly closing, review and integration of the accounting for his/her base
  • Verify the accounting files before they are sent to coordination
  • Manage his/her base’s cash-flow and ensure that banks and cash boxes are well supplied
  • Manage transfers and monitor the security of funds
  • Formulate cash-flow forecasts with the logistics officer and the program managers
  • Supervise the upkeep and security of safes and cash-boxes
  • Ensure accounting archiving (both digital & hard copy) according to SI accounting procedure.

Budgetary / Financial Monitoring:

  • Monitor functioning costs at his/her assignment base
  • Oversee adherence to donor administrative procedures
  • Aid the administrative coordinator in formulating financial reports and carrying out audits
  • Assist in formulating budgets for new projects
  • Update allocation boards for his/her base
  • Update and analyze Monthly budget follow up in conjunction with logistic and program teams
  • Make connections between budgetary consumption and activity progress
  • Propose solutions if necessary
  • Administrative management of the mission:
  • Assist in selecting SolidaritĂ©s International premises
  • Ensure administrative monitoring of insurance locations, claims and contracts
  • Verify and validate all contracts drafted at the base.

Reporting / Communication:

  • Supervise the sending of administrative files to coordination
  • Ensure administrative and financial reports are made to the coordination according to the SolidaritĂ©s administrative calendar
  • Establish and maintain relationships with local and regional administrative authorities, monitor regulations in force
  • Take part in meetings relating to administrative aspects, represent SolidaritĂ©s International on request and/or by order.

Profile

  • Professional experience: 3 years of experience in similar position (NGO/Private or Public sector) and 2 years of progressive experience in an INGO
  • Training / Education: B.Sc. in Finance, Economics, Business Administration or related Degrees
  • Languages: English compulsory (Hausa / Kanuri - Added Advantage)
  • Admin related skills: good knowledge of the project cycle, budget follow-up, recruitment, payroll, etc.
  • IT skills: Good knowledge of Office software: Saga, Homere, Excel, Word, Outlook, Power Point.
  • Personal qualities: rigorous, organized, able to manage important workload, good learning capacity, good communication, reactive, team spirit, good written and analyses capacities, resistance to stress.


How to Apply
Interested and qualified candidates should:
Click here to apply online





Job Title: Logistics Assistant

Location: Maiduguri, Borno

Goal/Purpose

  • The Logistics Assistant supports the Field Coordinator in implementing and supervising all logistical activities at his/her assigned base. In particular, he/she lends support to carrying out urgent activities, base stock management, procurement follow-up, day to day management of watchmen/ladies, filing and archiving logistical documents.

MainTasks
Follow up of supplies:

  • Receive and check all Internal Order Forms originating from Maiduguri base and forward same for validation according to the mission’s Table of Signatories
  • Update base IOF follow up and share same with base team
  • Provide feedback to base team on all procurement requests
  • Follow-up the regular supply of fuel to office and guest house for generators’ consumption
  • Ensure quality check upon receipt of all supplies/services/work

Follow up of vehicle fleet:

  • Liaise with the Field Coordinator to plan the base fleet needs
  • Raise and submit vehicle IOF to for validation on behalf of Maiduguri base
  • Draw up and submit weekly vehicle movement request to coordination
  • Ensure that all administrative documentations are always available on the assigned fleet for Maiduguri base
  • Ensure that all IPC related materials are available on the fleet at all times

Management of assets:

  • Support Field Coordinator define base asset needs
  • Ensure the maintenance and correct use of IT equipment
  • Update asset responsibility follow up for Maiduguri base
  • Update Maiduguri Base Pack statement
  • Follow and ensure data backup of all laptops for Maiduguri base
  • Liaise with IT responsible to ensure access to SI’s ICT infrastructure by all concerned users

Management of supplies (Stock):

  • Manage base stock according to SI’s stock management procedures
  • Carry out monthly stock inventory and update the Maiduguri base stock report
  • Ensure proper tracking of generator fuel stock

Human resource management:

  • Daily management of all watchmen/ladies in Maiduguri assigned at SI’s Guest house and office
  • Generate schedules monthly working schedules for all watchmen/ladies
  • Ensure that watchmen/ladies are properly tracking movements in and out of SI’s premises
  • Ensure that Watchmen/ladies are implementing IPC control measures at all SI’s premises
  • Ensure that adequate safety equipment and needed PPEs are available at all times for use by watchmen/ladies

Reports:

  • Monthly Submission of Maiduguri base Park Statement to IT Responsible
  • Monthly submission of Maiduguri base responsibility follow-up to IT Responsible
  • Monthly submission of updated stock report to coordination Supply Manager
  • Monthly laptop backup report

Profile

  • Training/Education: B.Sc. Supply, Social Science, Economics, Business Administration or related degrees
  • Professional experience: 2 years of experience in similar position (NGO/Private or Public sector) and 1 year of progressive experience in an INGO
  • Languages: English compulsory (Hausa/Kanuri – Added Advantage)
  • Logistics related skills: good knowledge of Supply chain, fleet management, store management, purchase, etc.
  • IT skills: Good knowledge of Office software:Excel, Word, Outlook, Power Point.
  • Personal qualities: rigorous, organized, able to manage important workload, good learning capacity, good communication, reactive, team spirit, good written and analyses capacities, resistance to stress.




Job Title: WASH Program Manager

Location: Maiduguri, Borno

Description of the Position
Goal/Purpose:

  • The Wash Program Manager is in charge of implementing and achieving the objectives defined in the proposals.
  • He/she is in charge of supervising the operational teams allocated to his/her program.
  • He/she guarantees the proper execution and the quality of the implemented program and, if applicable, suggests adjustments or developments to ensure its relevance.

Main Tasks
Project relevance, quality and design:

  • Contribute to establishing assessments
  • Contribute to define SolidaritĂ©s International’s local strategy and contribute to the annual programming by proposing new activities
  • Organize and facilitate evaluation missions
  • Propose a technical approach and a financial, human and logistical scope for the programs to be implemented
  • Write the technical annexes and chapters (including the logical framework) for the proposals
  • Implement activities in compliance with the annual operational strategy, SolidaritĂ©s International’s technical requirements and the financial donors’ criteria
  • Evaluate the relevance of the activities carried out, as well as the effectiveness of the interventions and their appropriateness with respect to contextual developments and the populations’ needs
  • Propose adjustments to the programs, if necessary
  • Ensure that the programs under his/her supervision achieve the required results
  • Ensure that program objectives meet sustainability requirements and, if required, compliance with established norms and standards
  • Participate in building the WASH teams’ abilities with respect to techniques or new methodologies

Implementation and Operational Monitoring:

  • Plan activities and activity cycles for WASH (hiring, purchasing, etc.) in the light of established objectives
  • Used the project management, monitoring and evaluation tools for WASH, particularly the planning and monitoring timeline
  • Propose and implement quality criteria and monitoring indicators for WASH program
  • Support and advise to the base’s logistical department for the purchase of specific materials for WASH activities
  • Plan and supervise the WASH program implementation he/she is in charge of, being sure to meet deadlines and adhere to predefined technical specifications
  • Supervise and provide support for the WASH managers; monitor and evaluate the implemented WASH activities
  • Anticipate any issues linked to carrying out the WASH activities and help to resolve any problems related to the WASH activities
  • Suggest any adjustments to be made to the WASH activity depending on contextual and indicator developments
  • Working with the administrative department, contribute to developing budgets relative to his/her program and monitor expenses and budget forecasts
  • Working with given project manager, draw up requirement statuses and cash flow needs Regularly visit SolidaritĂ©s International’s intervention sites

Capitalization:

  • Use the capitalization tools proposed by SolidaritĂ©s International
  • Participate in the centralization and distribution of procedures, guides and tools linked to the WASH activities
  • Capitalize on intervention methods and techniques and on the experiences acquired by SolidaritĂ©s and other participants in the WASH activities
  • Write procurement and handover reports before the end of his/her contract and send it to the appropriate persons on the mission and at headquarters

Personnel Management:

  • Participate in validating the hiring of national technical staff for activities
  • Define the prerequisites for opened WASH positions together with the administrative department; adapt existing job descriptions if required
  • Greet and brief the expatriates working on the program
  • Identify and pass on any training needs for WASH teams
  • Set up technical training depending on WASH operational needs and identify training requirements
  • Manage and support the team under his/her responsibility
  • Lead work groups and thematic meetings
  • Evaluate and assess the performance of colleagues under his/her direct supervision
  • Ensure adherence to security regulations by personnel under his/her supervision

Reporting / Communication / Representation:

  • Pass upward to the relevant persons any information on the security situation or on any event that could impact SolidaritĂ©s activities and the safety of the teams
  • Draft activity reports and any annexes relating to specific activities for the financial donor reports and/or amendments
  • Ensure that all reports are delivered on time and in the correct format
  • Maintain a local operational communications network and good relations with local and government authorities, financial donor representatives, UN agencies and other international agencies
  • In his/her assignment area, represent SolidaritĂ©s International’s at meetings or forums concerning the WASH activities
  • Represent the organization when asked and/or delegated to do so
  • Reply to headquarter information requests regarding specific needs
  • In collaboration with the WASH /program coordinator, prepare the administrative documents (MOU, handover, etc.) to be jointly signed with government authorities, communities or partners

Profile

  • Training/Education: B.Sc. / HND Civil Engineering, Building technology, Architecture or related degrees
  • Professional experience: 2 year of experience in similar position (NGO/Private or Public sector) and 1 year of progressive experience in an INGO
  • Languages: English compulsory (Hausa/Kanuri – Added Advantage)
  • Project related skills: good knowledge of the project cycle, project implementation, project follow-up
  • IT skills: Good knowledge of Office software: Excel, Word, Outlook, Power Point, Data collection and analysis software
  • Personal qualities: rigorous, organized, able to manage important workload, good learning capacity, good communication, reactive, team spirit, good written and analyses capacities, resistance to stress.



Year of Experience

Does Not Matter

Salary

Date Available

Recruiter's URL

https://docs.google.com/forms/d/e/1FAIpQLSdJay-NOZXKjGaTt56yiCaRB4qGUG_HVEs6fFWr7yqAiNlspA/viewform

Location

Borno

Closing Date

9th August, 2020.
   
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