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Job Details

Date Posted

Apr 28, 2015


NES Global Talent

Job Title

Contract Administrator At NES Global Talent

Job Type



Established in 1978, NES Global Talent provides a complete range of contract and permanent talent solutions to the oil and gas, power, infrastructure, construction, life sciences, manufacturing and transportation sectors worldwide. With more than 40 offices in 28 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. Offering far more than a traditional recruitment service, we fully support our contractors while they are on assignment with everything from securing visas and work permits, to providing market leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.

Contract Administrator

Our client is a major player in the Oil and gas downstream sector and is looking for a suitable candidate to fill the position of Contract Administrator

Job Summary
Responsible for the management and administration of construction & property-related activities, re: below responsibilities.

Management of Properties and capital investment plan of Marketing Support.  Participates and provides leadership on strategic network optimization and planning activities.  Directs all property management functions, including property purchases, new leases, lease renewals and other property and facility related actions including divestments, abandonments, and government-related takings and easements.  Directs all retail related construction for major and minor projects and ensures high quality, timely performance and smooth turn-over of facilities to operational group.  Manages retail and commercial network maintenance in compliance with client's requirements, in a safe, competitive, and cost effective manner.

Maintenance - Reliability Enters Purchase Orders (PO's) and Service Order's (SO's) including ordering materials, writing service orders, and handling invoice inquiriesProcesses invoices against orders, checking payment against current contracts 

Capital Stewardship 
Administer Capital Projects and Property, Plant & Equipment  (PP&E) matters in SAPProject Setup, Maintenance, & Closure for capital improvement and network replacement projectsObtains appropriate details (i.e., budget codes, project codes, capital details, etc.) in alignment with the Marketing Support guidelines for Capital and Project Management:Project setup and budget creationEnters Purchase Orders (PO's) and Service Order's (SO's) including ordering materials, writing service orders, and handling invoice inquiriesProcesses invoices against orders, checking payment against current contractsPrepares and monitors asset write-offs and transfersMonitors assets under construction (AUC's) and seeking closure as appropriateMonitoring of suspense account balances and transferring to projects as appropriateCapitalizing new assets to ensure compliance with book and tax guidelines

Project closure Health, Safety & Environment Manages all HSE initiatives and ensures compliance.  Ensures that Safe Work Practices are understood and implemented, by both internal and external maintenance providers, as appropriate.  Provides assistance to disseminate HSE awareness and ensures compliance of HSE policy. Coordinates with other business units as appropriate, on risk assessment, closure, and management change of sites.  Implement site remedy and closure in accordance to HSE policy.

Change Leadership
Maintains SAP IT and physical filing systems for contracts and related files- in line with Company standards and guidelines - to facilitate easy access for contract generation, review, and update.Updates key variables in IT database to allow for effective management reporting and accurate payment/receipt in line with agreements, including contract terms, start, end dates, contacts, property-related information, etc.Conducts file audits as required to establish MON Plc tenure position.  Updates tenure listings whenever new agreements are entered into or existing agreements are changed.Provide leadership to contractors and other service providers to ensure all understand and fulfill their roles and responsibilities in discharging their duties. Determine where competency and capacity gaps exisit and report accordinglly for It to be addressed.

Business Planning & Management Reporting
Collaborates with other team members in preparation of reports, gathering and analysis of data from SAP to ensure Marketing Support activities meet with policies and appropriate budgetary controls.  Provides coaching and mentoring of outside resources as business requirement dictate.Assists in the development of capital and expense budgets, generating actual from SAP, compiling inputs from respective Specialists, reporting compiled results.Using SAP and other tools, generates management reports for:Capital and Maintenance spend and forecast, by Specialist, Project, type of project / expense, area, etc., using SAP and other reporting tools.Contract status, by Vendor, Facility, SpecialistTenure listings on retail propertiesCapital & Expense Forecasting 

Compliance & General Administration
Ensures all SAP activities are in compliance with corporate and accounting policies and internal controls.  Local subject matter expert for accounting policies, such as expense versus capital, recognized versus non-recognized retirements, etc. Serves as liaison on all asset and project inquiries and resolutions.  Serves as liaison to Accounts Payable to resolve all PO/SO inquiries.As required and identified by the Marketing Support Manager, handles the administration (IT and otherwise) of any Marketing Support-related key documentation and reporting.Answers basic inquiries regarding status of individual project expenditures and runs monthly reports.  Participates in special projects as necessary, including internal and external audit inquiries 

Knowledge Sharing
Feeds into the Maintenance, Construction, and Property Analyst on the effectiveness of processes and tools, with required needs for improvement 

Job Requirements

First Degree/ HND in any of Engineering, Estate Management, Business Management, Architecture and Quantity Surveying

Knowledge, skills and competencies 
Good working knowledge of general maintenance and repairs in retail outlets.

Minimum of 3 years in a similar role

Personal Attributes  
Organized, good time management skills and of high integrity

Physical & Other Requirements 
Travelling from one location to another

Year of Experience



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